Silchester Association

CONSTITUTION OF THE SILCHESTER ASSOCIATION

1      NAME

a)     The name of the organisation shall be The Silchester Association (hereafter referred to as the Association in this document). b)     The Association shall be not-for-profit[1], non-political and non-sectarian.

2      OBJECTIVES

·      To encourage all aspects of Silchester village community life ·      To engage with other local groups ·      To foster the rural character and amenities of Silchester. ·      To raise and retain sufficient funds to deliver these objectives

3      MEMBERSHIP OF THE ASSOCIATION

a)     All residents living in the area of benefit[2]are by default ordinary members of the Association. b)     Persons who do not live within the area of benefit but who volunteer to help the Association are associate members. c)      Ordinary and associate members are eligible to vote at any General Meeting of the Association, hereafter referred to as voting members as long as they are at least 16 years of age. d)     Ordinary and associate membership shall cease immediately upon a person no longer fulfilling the condition set out in clause 3a or 3b respectively. e)     Membership shall be free of subscription. A simple majority shall decide any changes to the policy on subscription at any General Meeting of the Association. f)       If subscription charges are ever introduced then only fully paid-up subscribers shall be members and the concept of ordinary and associate membership shall cease.

4      MANAGEMENT

a)     The day-to-day management of the Association shall be in the hands of the Silchester Association Committee, otherwise known as the Committee. b)     The Committee shall make and carry out decisions in accordance with the objectives of the Association. c)      The Committee shall manage the calendar of events, funds and all necessary administration of the Association including that related to insurance and risk assessment.

5      THE COMMITTEE & EXECUTIVE OFFICERS

a)     The Committee must consist of a minimum of three voting members who must hold the posts of Chairperson, Secretary and Treasurer. These three members are the Executive officers of the Committee. b)     The Committee will consist of a maximum of twelve voting members to ensure efficient and effective management of the Silchester Association. c)      No Committee member shall fill more than one Executive officer position at any one time. d)     All members of the Committee retain their voting rights to vote at any General Meeting whilst serving on the Committee. e)     Members of the Committee shall serve for 12 months and then stand for re-election at an Annual General Meeting (AGM). f)       Any voting member can stand for election to the Committee at the AGM through nomination and being seconded by another voting member of the Association. g)      Should an objection be raised to a nominated and seconded voting member standing for election, a simple majority shall decide if that voting member should be elected. h)     A paper ballot will take place to determine who shall be elected to the Committee if more than twelve voting members have been proposed, seconded and accepted for election under clause (g). i)       Elected Committee members shall decide who shall take on the responsibilities of Chairperson, Secretary and Treasurer at the first Committee meeting following each AGM. j)       Should an Executive officer resign during the year substitutions can be made from within the elected Committee by voting at a Committee meeting. k)      Committee members are expected to attend Committee meetings. If a Committee member fails to attend three consecutive meetings, without due cause, then they automatically cease to be a serving Committee member. l)       The Executive officers have the power to co-opt other voting members onto the Committee as deemed necessary by them throughout the year. They also have the power to ask Committee members to stand down if that is thought to be in the best interests of the Association. m)    The Committee shall meet at least four times a year. n)     The Secretary shall record minutes at Committee meetings and the Treasurer shall present a statement of accounts at each meeting. o)     At least three Committee members must be present for any decision to be made at a Committee meeting and a simple majority shall determine any decisions reached. p)     The Committee shall keep members informed by publishing regular reports in the Silchester Magazine and on the Silchester Association website.

6      SUB-COMMITTEES

a)     The Committee can create any number of sub-committees, each dedicated to running a planned event or activity. b)     The Executive officers shall be ex-officio members of all sub-committees, but they do not have to attend sub-committee meetings. However, they should be in receipt of the agendas and minutes of meetings relating to any sub-committee. c)      Each sub-committee shall be led by a member of the Committee whose appointment shall be by agreement at a Committee meeting. d)     Leaders of sub-committees must attend Committee meetings regularly to report on and discuss financial matters and activities relating to their event(s). e)     The final decision of the Committee shall prevail in the event of disagreements regarding planned spending or activities by sub-committees. f)       Leaders of sub-committees can co-opt voting members of the Association onto their sub-committee as deemed necessary.

7      GENERAL MEETINGS OF THE ASSOCIATION

a)     The AGM shall be held in April of each year. b)     An extra-ordinary General Meeting (EGM) shall be called by the Committee in response to written requests by at least ten (10) voting members of the Association or if the Committee deems it necessary to call such a meeting. c)      Notice of AGMs and EGMs shall be published in the Silchester Magazine and on the Silchester Association website at least 7 days before either such event occurs. d)     The agenda and any documents for consultation for an AGM or EGM shall be published on the Silchester Association website 7 days before either such event occurs. e)     A record shall be kept of members attending an AGM and an EGM. f)       The record must contain the name, address with postcode and age status to ensure only eligible people vote at any general meeting of the Association. Members shall also be asked to volunteer their phone and email details. g)      At the AGM the Committee Chairperson shall provide a report of the year’s activities and the Treasurer shall provide a financial statement. h)     Any proposals to modify the Association’s constitution shall be made at the AGM or an EGM. i)       Motions require a simple majority to be carried from voting members in attendance at AGMs or EGMs. j)       A minimum of three voting members needs to be present for a quorum.

8      DISSOLUTION OF THE ASSOCIATION

a)     The Association may only be dissolved at an EGM. Such a meeting shall come about following a proposal in writing signed by a simple majority of those remaining on the Committee being submitted to the Secretary. b)     Members shall be informed of such a meeting through a notice in the Silchester Magazine and on the Silchester Association website. c)      Dissolution of the Association shall only take effect if agreed by a simple majority of the voting members present at that meeting. d)     Any assets remaining after any debts have been paid must be distributed among local charities or other community groups with similar aims to those of the Association. Beneficiaries shall be nominated at that meeting. e)     On dissolution, any documents belonging to the Association shall be disposed of in a manner agreed at that meeting.

[1] This is to ensure compliance with the insurance. [2] Those in the “area of benefit” are defined as all residents of the parish of Silchester and that area that lies within half a mile outside the boundary of the parish of Silchester provided always that the area to the west of the parish within Pamber Heath shall be restricted to those properties on Impstone Road fronting the common and fronting Silchester Road up to the Clappsgate turning. Adopting the same principle as that applied to the governance of Silchester Village Hall and as described in the insurance policy documents.

Would you like a silchester.org email address?

This service is run for Silchester residents by Silchester Mail Ltd on a ‘not for profit’ basis.

The basic email service is provided free of charge for Silchester residents and can either be used as a full mail box system or as a forwarding address to an existing email account.

A premium service is also available for a small annual charge  (currently £15 per year and discounted to £10 for Silchester residents) which offers a larger  capacity mailbox and the ability to view your mail across different devices.

Features of the Mail System

  • More secure:  secure connection between you and the mail server. Webmail will also be encrypted
  • Less spam:  spam filtering provided by SpamHero to remove the majority of junk mail received by the system
  • More deliverable:  digital signing of outgoing mail, meaning less chance of your mail being treated as spam
  • More reliable:  uses Amazon’s infrastructure to improve reliability.

You can apply for a silchester.org email address here

Our Terms & Conditions for owning a @silchester email address.

The service is free of charge and the only condition is that having an email address confirms you are a signed up member of the association and you agree to receive emails on matters of interest to the village no more than one per month.

The email address will not be shared with any other organisations outside the village.

Silchester Association owns, maintains and pays for the Silchester.org domain.

The association is able to offer to any resident in the village a Silchester.org email address.

This can be set up as a new email account or as a forward from the silchester.org address to an existing email address – full instructions will be provided.

Availability is based on a first come first served based.

Format could be This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it.

The service is free of charge and the only condition is that having an email address confirms you are a signed up member of the association and you agree to receive emails on matters of interest to the village no more than one per month. The email address will not be shared with any other organisations outside the village.

Request Your @Silchester Email Address here Please contact us by email for further information.

Be Part of our Flourishing Community

We always welcome new people who would like to be involved in the village.

Please fill in your contact details and what you would be interested in helping out with and someone will contact you shortly. Thanks for your interest and we look forward to working with you.

You will be helping with various activities, such as:

  • Help at the Beer Festival, Fun Run etc.
  • Marshal at Bonfire Night, help build bonfire etc.
  • Join a sub-committee for one of the events
  • Be part of the general committee

Use the form below to get involved:

If you run an organization in the village and would like to add it to the directory please complete the following form and someone will contact you.

If your organization already has its own website we can provide a short synopsis of what you do with a link to your site.

If you do not have a site, let us know what you would like to say and provide us with a photo and we can add a page to this site for you.

Please complete the form below.

If you are part of a Silchester village organization and are organizing an event in the village, we will be happy to publicise it on the web site.

Please fill in the form below describing the event and someone will get back to you.

Be part of our flourishing community.

 

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Submit Organisation

If you run an organization in the village, add it to our directory.

Add to Directory

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Become a Volunteer

We always welcome new people who would like to be involved in the village.

Volunteer today

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Submit Event

If you're organising an event, publish it here and let it be seen.

Make an Event

 

The Silchester Association was founded in 1972 and has been a driving force in the village ever since.

It is a non profit organization run for the benefit of the residents. When needed, and if funds allow, the Association will make donations to other organisations in the village to help them achieve their aims.

Our aims are:

  • To encourage all aspects of Silchester village community life
  • To engage with other local groups
  • To foster the rural character and amenities of Silchester village and Common
  • To raise and retain sufficient funds to deliver these objectives

Today our main focus is on the social side and we have a team who organise a lively programme of events throughout the year.

Typical events include:

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A fun run through the woods

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The very popular Beer Fesitval

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A Bonfire Night with spectacular Fireworks

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Art & Craft Exhibition

mike talks

Talks & Quizzes

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Walks around the boundaries of the Village

 

Everyone who lives in the village and the immediate neighbourhood is automatically a member of the association and is always very welcome at the events.

How to become involved:

  • Join the Committee - we are always looking for keen new people to join our team. We are a very friendly group and it is an excellent way of getting to the heart of village life.
  • Join our rota of volunteers - we keep a list of people who we can call on to help out at the bigger events.
  • If you would like to volunteer for any or all events, please contact us

Get involved using our online form.

Get Involved

Alternativley, you can follow us on twitter and Facebook or email This email address is being protected from spambots. You need JavaScript enabled to view it..

Email:

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Contact us by filling in and sending the form below:

History

The first evidence of settlement in the area dates from the first century BC when the Iron Age town of Calleva was founded by people of the Atrebates tribe from northern Gaul. It grew into a major trading centre for horse and chariot gear, metals, grain, slaves and other commodities. During the Roman occupation of Britain, which lasted for 400 years, the town was taken over by the Romans in the mid 1st century AD and became Calleva Atrebatum. The Roman wall and the amphi-theatre are still standing and extensive archeological work has been done on the site firstly by the Victorians and more recently by Reading University. The town was largely abandoned for unknown reasons during the fifth or sixth century. Little is know about the history after this but an entry in the Domesday Book in 1086 records two manors in Silchester as the town was now known. The only surviving evidence of any Medieval occupation of the site is the 12th century church of St Mary the Virgin. The site appears to have been deserted around 1400 AD perhaps as a consequence of the Black Death.

The present village was founded to the west of the Roman town where the earliest houses date from the 17th and 18th centuries.

A detailed history of the ancient site at Silchester and current archaeological work can be found at the Reading University website

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